Team Assistant of Group Strategy and Sales & Marketing/Shareholder

Beijing

Position

Entry Level Position

Career Status

Young Professional

Posted

2019-04-03

Start Date

asap

Main goals and objectives:

 

  • To accommodate the fast business growing needs and very demanding team missions through fulfillment  of daily administrative tasks for the whole growing up team.
  • Team Assistant will support all the related administrative and routine work for whole Shareholder Strategy team.

 

Your Responsibilities:

Schedule Management

  • Travel management, air tickets and hotel bookings and reservations for team members
  • Prepare travel and normal expense claims and check expense claims
  • Arrange meetings/appointments and travel schedules, book meeting rooms accordingly

Business Support

  • Visa arrangement for colleagues coming into China and going on business trips to other countries
  • Support SAP process from the beginning and taking responsibility for any follow up action required
  • Taking minutes during meetings and distributing
  • Responsible for ordering office equipment and stationary
  • Supporting new employee's on board, etc.. Applying new computer, business card, PKI, Mobile Iron etc...
  • Team presence summary

Administrative Tasks

  • Daily documentation signature process follow up
  • Office Journal management including ordering, registration, and management
  • To register, distribute and file internal and external correspondence/ documentation accordingly

 

Our Requirements:

 

Personal skills:

 

  • Knowledge and proven experience in Administration
  • Demonstrated strong communication and interpersonal skills
  • Work independently with team spirit coordination & facilitation
  • Proactive, independent, self-motivated working style
  • Capable of demonstrating a “down-to-earth attitude” at all times
  • Capable of handling pressures and be prepared to work overtime

Working experience (in years):

  • Minimum 1-2 years of working experience in a similar role in multinational company environment University graduate

     

    Remarks (Language, IT Knowledge, Certificates etc.):

     

    • Good command of oral and written English
    • Proficiency in Microsoft Office applications
  • REFERENCE CODE

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